TL;DR:
Why pay for every Power BI user when all they need are reports? BI Helper simplifies reporting with plans starting at $50/month, delivering PDFs directly to your team without bloated licensing costs. From small teams to enterprises, BI Helper offers smarter, scalable, and budget-friendly solutions. Stop overpaying—switch to BI Helper!
Power BI is a powerful tool for generating insights, but its subscription options often leave organizations questioning which one provides the best value. With plans like Power BI Pro, Premium Per User (PPU), and Premium Per Capacity, costs can quickly escalate into a significant expense, especially for businesses that need to distribute reports across large teams.
On the other hand, BI Helper offers a straightforward, cost-effective alternative that simplifies report distribution through automated PDF generation and delivery.
Let’s take a closer look at how Power BI’s subscription options compare to BI Helper’s plans, so you can decide what fits your organization’s needs and budget.
Power BI Subscription Options
Microsoft Power BI offers flexibility, but its pricing model often feels like a trap—forcing businesses to overspend on licenses they don’t fully utilize. Let’s break down its subscription options and see why BI Helper is the smarter, cost-effective alternative for report distribution.
Power BI Pro: Costs Escalate Fast
Power BI Pro costs $10 per user per month, which may seem affordable at first. However, every single person who needs to view or interact with a report requires their own license. If you’re sharing reports with 50 stakeholders, that’s $500 per month—just for access. As your team grows, costs quickly spiral out of control, even if most users don’t need full dashboard access.
Power BI Premium Per User (PPU): Expensive Features for Few Users
At $20 per user per month, Premium Per User adds advanced features like paginated reports, AI tools, and larger storage. While these capabilities are impressive, they’re overkill for most users—especially those who only need to view reports. For teams with many stakeholders, this plan is a money sink that delivers little value for its high cost.
Power BI Premium Per Capacity: Outrageously High Costs
Starting at a jaw-dropping $4,995 per month, this plan offers organization-wide access without requiring individual licenses. While it’s useful for large enterprises with massive data needs, it’s completely unrealistic for small and mid-sized businesses. Even large organizations struggle to justify such a steep investment.
BI Helper Pricing: Simple, Flexible, and Cost-Effective
When it comes to reporting, BI Helper redefines affordability and transparency. Unlike Power BI’s licensing model, which ties your costs to the number of users, BI Helper lets you pay only for the reports you generate. With no contracts or hidden fees, BI Helper offers plans tailored to businesses of every size—making it a clear winner.
Standard Plan
For small teams with occasional reporting needs, the Standard Plan is a perfect starting point. At just $50 per month, it includes up to 300 PDFs, with additional reports priced at a minimal $0.12 each. While it offers manual filter and slicer setup, it provides everything needed for lightweight reporting without unnecessary expenses.
Premium Plan
If your business requires regular reporting, the Premium Plan strikes the right balance. For $100 per month, it handles up to 500 PDFs and automates filter and slicer detection, saving time while processing up to 25 PDFs simultaneously. With 4 hours of annual support included, it’s ideal for medium-sized businesses looking to streamline workflows.
Enterprise Plan
For larger organizations with high reporting volumes, the Enterprise Plan is a powerhouse. Starting at $350 per month, it supports 1,500 PDFs and advanced automation for filters and slicers. With the ability to process 50 PDFs in parallel and 10 hours of expert support annually, this plan ensures effortless scalability without breaking the bank.
On-Demand Plan
Need a short-term solution? The On-Demand Plan offers flexibility at $200 for a one-time package of 500 PDFs, valid for 15 days. It’s perfect for project-based reporting or businesses exploring automated solutions without committing to a subscription.
BI Helper’s pricing is simple: no unnecessary user licenses, no inflated costs—just efficient, affordable reporting for every team. Whether you’re a small startup or a large enterprise, BI Helper delivers exactly what you need at a fraction of the price of Power BI’s traditional models.
BI Helper vs. Power BI: What’s the Difference?
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How BI Helper’s Automated PDF Reporting Transforms the Process
BI Helper takes a completely different approach. Rather than tying your costs to the number of users accessing reports, BI Helper focuses on automated PDF generation and distribution—simplifying workflows and reducing licensing requirements.
Here’s how BI Helper makes reporting smarter:
1. License Optimization Without Compromise
One of the biggest challenges with Power BI is the need for multiple licenses. With BI Helper, you can:
- Generate reports using a single Power BI Pro license and share them with multiple stakeholders.
- Deliver customized, secure PDFs directly to recipients’ inboxes—no need for individual Power BI accounts or logins.
- Cut down licensing costs significantly, ensuring your budget is used more efficiently.
For example, if your organization has 50 stakeholders who need access to reports, you would traditionally need 50 Pro licenses. With BI Helper, you only need one Pro license to generate and distribute reports to all 50 stakeholders.
2. Scalability Made Simple
As your team grows, managing licenses for every new user can quickly become a logistical and financial burden. BI Helper eliminates this challenge by providing:
Flexible Scalability
Whether you’re sharing reports with 10 people or 100, BI Helper’s automated workflows ensure seamless distribution without additional licensing expenses.
Cost Control
Unlike Power BI’s Premium Per Capacity plan, which requires a $4,995/month investment, BI Helper offers scalable plans that grow with your needs while keeping costs predictable.
With BI Helper, you don’t have to worry about escalating costs every time your organization adds new stakeholders.
3. Effortless Report Distribution
Manually sharing Power BI reports can be time-consuming and inefficient, especially if your audience isn’t familiar with dashboards or analytics tools. BI Helper automates this process by:
- Generating PDF versions of your reports tailored to each recipient’s needs.
- Delivering reports directly to recipients’ inboxes on a set schedule, ensuring they always have access to the latest insights.
- Making reports accessible to non-technical stakeholders who may not be comfortable navigating Power BI dashboards.
This approach removes barriers to data access, ensuring that every stakeholder gets the information they need in a user-friendly format.
4. Built-In Security and Compliance
While saving money and time is critical, data security is non-negotiable. BI Helper incorporates industry-leading security features to ensure your reports are handled with care:
- Encryption: All reports are protected with AES 256 encryption for secure storage and transmission.
- OAuth2 Integration: Access is managed securely, limiting exposure to sensitive data.
- Compliance: BI Helper meets SOC 2 and HIPAA standards, making it ideal for businesses in regulated industries like healthcare and finance.
This combination of cost-effectiveness and security makes BI Helper a robust choice for organizations of all sizes.
Why BI Helper is the Smarter Choice
Power BI’s subscription options can work for some organizations, but they often result in unnecessary costs and complexity. BI Helper offers a solution that’s simpler, more cost-effective, and easier to scale.
Automating reporting workflows and reducing licensing requirements means BI Helper ensures your team gets the insights they need—without the headaches.
Ready to simplify your reporting process? Start your free 7-day trial with BI Helper today. No credit card required.
